Product category:
Inkjet, Laser, Digital, Thermal, Graphics, Wide Format Printing Systems
News Release from: Ricoh UK
Edited by the Printingtalk Editorial
Team on 01 November 2004
75% Of Companies Not Adopting Electronic
Documents
Businesses are failing to share information because they are not effectively implementing company-wide document management systems, a survey by Ricoh has revealed.
Businesses are failing to share information because they are not effectively implementing company-wide document management systems, a survey by Ricoh has revealed Of the 503 participants involved in the survey, 59 per cent had access to documentation on a company-wide level, whilst 34 per cent only had access on a branch or departmental level and six per cent had no access at all to information
This article was originally published on Printingtalk on 13 May 2004 at 8.00am (UK)
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According to Ricoh, that indicated that many businesses are not realising the full benefits of an integrated document management infrastructure.
"By failing to standardise on a single document management system throughout the business, companies are effectively limiting information sharing," commented Steven Pearce, product manager with Ricoh UK.
"Inter-operability is essential for organisations to communicate effectively both within and between departments, branches and divisions.
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Without the means to control information across the whole business, the sharing and retrieval of documents is made unnecessarily complicated, ultimately reducing employee productivity and weakening the company's competitive advantage," he added.
Only 25 per cent of respondents indicated that their primary source of documentation was electronic.
The remaining three quarters still relied on paper or a combination of both methods, suggesting that many organisations are still dependent on inefficient and time-consuming methods of storing, managing and viewing documents.
The inability to access and share information has a clear impact on productivity believes Ricoh, with 60 per cent of those questioned indicating that the ability to do their job had been affected by poor access levels.
As a means of improving their work, 92 per cent of those surveyed expressed that online documentation had been or would be beneficial.
Pearce said he was not surprised by those findings.
"Relying on paper documents has a negative impact on employee productivity, as information is often difficult to find and can only be used by one person at a time.
Managing information electronically is a much more efficient method, providing workers with access to a wealth of documents at the touch of a button and enabling multiple employees to view the same document simultaneously.
Changes to working practices have increased the demand for real-time access to information.
Without putting in place systems that can adequately respond to these demands, companies will find themselves left behind by their more forward thinking competitors," concluded Pearce.
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